For KYC, vendor & contractor onboarding

KYC and vendor onboarding documents from a company and its people, in one portal.

The registration certificate is with the finance director. The passport is with the beneficial owner. The insurance certificate is with someone in operations. Intaky sends each of them their own part and shows you, on one screen, who has not started.

Free during the beta · No card needed

A company is not one person

Onboarding a supplier means documents about the entity and identity documents for the people behind it. Sending one list to one contact means that contact spends a week forwarding it.
Directors' passports arrive by email reply-all, which is exactly where you do not want them.
A bank letter that does not match the account number typed into the form is caught in month three, by accounts payable, after the first invoice.
Anti-bribery and data-protection declarations ticked in a PDF nobody can find are declarations nobody can rely on.

Intaky models a business application as an entity plus its people. Each person is invited individually, sees only their own sections and document requests, and the person managing the application sees everyone's progress.

Three starter templates for business onboarding

Standard intake for KYC-style account opening, Vendor & supplier onboarding for procurement, Contractor pre-qualification for construction and trades. Clone one, edit it in the form builder, and publish it as its own link.

Vendor & supplier onboarding — questions

Company detailsLegal and trading name, registration and tax numbers, address, website
Capability & offeringProducts or services, years trading, key clients, capacity and lead times
ComplianceAnti-bribery and data-protection declarations, certifications held, conflicts of interest
Banking & paymentBank, account name and number, invoicing currency, payment terms
Contact detailsThe signatory's name, position, email and phone

Vendor & supplier onboarding — documents

✓ Business registration Required
✓ Tax registration certificate Required
✓ Insurance certificate Required
✓ Quality certificates ISO or industry
✓ Bank confirmation letter Optional
✓ Signatory's proof of identity From the person, not the company

Standard intake (KYC) — business side

EntityRegistered name and number, incorporation date, entity type, registered address, activity, expected turnover, source of funds
Each personName, date of birth, position, contact details, accuracy declaration; proof of identity and address
DocumentsCertificate of incorporation, proof of business address, board resolution (several files allowed)

Contractor pre-qualification

Company, experience, safety, financial standingTrades, comparable projects, named safety officer, incidents, turnover, insurance cover
Key personnelEach person's role, qualifications and years of experience, with their own certificates
DocumentsRegistration, capability licences, liability insurance, two years' financial statements, safety policy, project references

How it runs for a compliance or procurement team

One link to the company; invitations to its people

The first contact starts the application and invites the director, the owner and the signatory by email. Each gets their own login and their own short list. The manager role can be handed to someone else if the first contact moves on.

Review per item, per person

Accept the registration certificate; send back the insurance certificate because it expired last month; ask the beneficial owner for a clearer passport scan. Each request goes to the right person, with your note, and everything else stays locked.

Approve and hand off

A webhook fires on approval — and on submission, rejection or a change request if you want — so your ERP or vendor master gets the record without retyping. Signed with a shared secret; retried if your endpoint is down.

Questions compliance teams ask

Does Intaky screen against sanctions or PEP lists?

No. It collects the documents and declarations, records who reviewed them and when, and hands the approved record on. Screening, ongoing monitoring and the risk decision stay with your compliance process and whatever tooling supports it.

Can we re-run onboarding annually?

Yes. The template is the standard; each application is one run of it. Send the same link again next year, or make a lighter "annual refresh" link from the same workspace with only the items that expire.

Where are the passports stored?

In private object storage that is never publicly addressable. Every download goes through an endpoint that checks who is asking, so a leaked link is not a leaked passport. Each workspace's data is separated at the query level.

Onboard the next supplier this way.

Clone a template, send one link, and stop being the person who forwards passports.

Free during the beta · No card needed